GameConclave seeks to provide a welcoming, fun, and safe unconference and community. We do not tolerate harassment in any form. Discriminatory language and imagery (including sexual) is not appropriate for any venue, including unconference sessions and any community channel. GameConclave staff have both the power and the duty to investigate all reported incidents of harassment and to remove confirmed harassers from GameConclave venues both physical and virtual.
Harassment is understood as any behavior that threatens another person or group or produces an unsafe or uninclusive environment. It includes offensive verbal comments or non-verbal expressions related to gender, gender identity, gender expression, sexual orientation, disability, physical appearance, body size, race, age, religious beliefs, sexual or discriminatory images in public spaces (including online), deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
1. Initial Incident
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please first consider informing the offender that the speech or behavior is problematic and that you would like them to stop. Oftentimes, the offending behavior is unintentional, and the accidental offender and offended will resolve the incident by ceasing the behavior and/or apologizing. If you believe that bringing up the incident with the offender will have negative professional consequences for you or will only lead to further offenses, then please inform a staff member (orange shirts) about the incident.
If the offender insists that he/she did not offend, or if the offender continues the harassment after being asked to stop, then you will need a third party to step in. Find a staff member and let them know about the incident.
GameConclave staff are obligated to investigate thoroughly any reported incidents of harassment, seeking private accounts of the incident from all concerned parties.
GameConclave participants asked to stop any harassing behavior are expected to comply immediately. If a participant engages in harassing behavior, staff may take any action they deem appropriate, including warning the offender, expelling the offender from GameConclave , or banning the offender from the GameConclave user community.
Specific sanctions may include but are not limited to:
GameConclave staff will help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event.
We expect participants to follow these rules in all GameConclave venues, GameConclave-related social events, and online communication channels.
We value your participation in the GameConclave community, and your efforts to keep GameConclave a safe and friendly space for all participants!
Any of the following will be grounds for expulsion from the GameConclave without refund:
If at any time during our show you feel unsafe or feel you were subjected to harassing conduct, please locate a staff member (always in orange shirts) and your concerns will be addressed immediately.
Event-specific ticket exchanges must be requested at least 30 minutes prior to the start of the event. Event ticket exchanges will be managed at the Games Desk and will only be exchanged to the person whose name is on the ticket (whether it is the purchaser or the receiver). A valid government-issued photo ID and a GameConclave badge are required to process any type of ticket exchange. For ticket exchanges, please present the ticket for the event you would like to exchange and provide the Game ID number for the event you wish to replace. If at any time during our show you feel unsafe or feel you were subjected to harassing conduct, please locate a staff member (always in orange shirts) and your concerns will be addressed immediately.
If an event has been cancelled, please see the Games Desk for further instructions.
We cannot replace lost, stolen or forgotten badges and/or event tickets Please be responsible with your GameConclave materials. Lost, stolen or forgotten items must be re-purchased at full cost. It is recommended you check with the GameConclave Registration Desk to see if your materials have been turned in to Lost & Found. GameConclave LLC assumes no responsibility for lost, stolen or forgotten materials. We are not sending anything through the mail. All badges and tickets will be will call.
The purchase of a GameConclave badge admits one person to all basic activities and exhibits at GameConclave Convention during regularly scheduled hours for the day(s) it is purchased. Some designated activities may require payment of a separate, additional fee. In accepting a badge and in consideration for being admitted to GameConclave , the holder consents to being recorded (by audio and/or visual means) for exhibition and exploitation by any means in all media, including without limitation the Internet, worldwide in perpetuity. The badge holder releases GameConclave LLC from any liability for loss or damage to persons or property, infringement of any right, or any other claim or course of action of any kind; authorizes and permits GameConclave LLC and its designees which includes but is not limited to all sponsors, exhibitors and contractors to use and authorize the use of his/her name, voice, likeness and all reproductions thereof by any means and in all media now and hereafter known, including without limitation the Internet, for all purposes worldwide in perpetuity; and agrees to comply with all the rules and regulations of the Event. GameConclave LLC reserves the right to deny entry or remove from the Event facilities any person who in its sole and absolute discretion is behaving or threatening to behave in a manner which it reasonably considers to be disruptive of the GameConclave .